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How to track GCash payments for a car rental business

A minimum viable system, without software

If you want to fix this today with a spreadsheet:

Date Booking Customer Amount Method Reference Type Verified by

One row per payment, never per booking. Sort by booking to see what is owed; sort by date to match against your GCash statement. Keep deposits on a separate sheet with a status column.

That is genuinely enough for a business under about eight vehicles, provided somebody fills it in the same day. The failure mode is not the spreadsheet. It is the two-week backlog.